Is Your Incident Reporting System Helping to Reduce Incidents?

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It should be. Simply having an Incident Reporting system in place to record incidents will contribute very little towards improving workplace safety. Vigilant OHS departments can, and do, use that information to understand issues and implement solutions. But it's a complicated, time consuming and often ineffective way to reach the end result of improved safety.

With an incident reporting system in place that incorporates corrective measures, you can eliminate safety issues immediately. In fact, a good reporting system should ensure that corrective measures are taken before a report can be closed.

Graphical Reports - essential for effective response
Furthermore, comprehensive graphical reports need to be created for you to effectively assess incident trends, enabling you to respond pro actively to the larger safety issues at hand. A system that uses the collected data to automatically create graphical reports can be a very powerful tool for improving safety. Imagine if you could assess the following information in a single glance:

Average Lost Time
Age of Open Reports
Incident Frequency Rate
Incident Types
Bodily Location of injury
Status Reports
Safe Work Days

I don't care how good your Incident Report Template is!

It's not enough. In order to reduce safety incidents, OHS departments need to think on a larger scale when it comes to reporting. By considering the actual reporting component of your Incident reporting system as no more than data entry for a larger, problem-solving exercise, you can begin to take steps towards creating a safer workplace by acting on that information.

Find a system that incorporates proactive steps

When considering improvements on existing incident reporting systems, OHS Managers should be looking for capabilities that incorporate corrective actions as part of the complete process. This function can be the difference between simply recording incidents and improving workplace safety.

There's not a lot on offer as far as online solutions for incident reporting go, but what is out there can be of great quality. Try a Google search with the key words "incident reporting" and check out the paid links - it's often the best way to go when looking for a reliable business solution.

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Every company is different - different organisational structure, different safety-related language. Make sure your Incident report or Accident reporting system provides the ability to customise to your company's specifics.

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