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Has Printing Costs Landed On Your Radar?

By: Chris Gill

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Is your organization feeling the pressure to streamline operations in order to save money? Are you struggling to meet the growing demand for environmental responsibility and accountability? Are you aware that printing is a key area of unnecessary environmental and financial waste in an organization?

Copying and printing are expensive components to any corporate budget. According to a Citigroup Environmental Defense study, the average employee uses 10,000 sheets of paper every year. The actual cost of printing is 13 to 31 times the purchase price of the paper used. It is actually somewhere between $.06 and $.13 per page. Printer ink costs nearly $10,000 a gallon. It has been estimated that companies are spending 1-3% of revenue on printing and copying.

When you multiply the amount of paper used by the costs of procuring, supplying, managing and servicing document output technology – the costs become staggering. Hence, effective printing strategy is important to lower the cost of imaging and printing. It goes a long way in boosting the productivity of your organization.

Print costs are often buried in various budgets so tracking the costs of downtime can be difficult. One of the basic challenges of assessing printing expenses is determining what is being spent and where. Developing a print management strategy begins with reviewing your current printer assets and how effectively they are deployed. As you leverage intelligent tools to monitor all output, you can avoid the unnecessary downtime.

Organizations can make a lot of financial and environmental savings through dedicated print strategies such as a Managed Print Service (MPS) also known as cost per page or print fleet management. MPS basically means you rely on a specialized company to help plan, implement and service your printer fleet. These are defined and documented strategies to manage the volume of documents flowing through the organization and minimizing the costs associated with printing, sharing and updating them.

MPS is able to reduce costs by combining the right technology with software, services and best practices. This will enable your business to streamline work flow, speed up access to critical information, eliminate redundant manual tasks and reduce operational costs. It helps clients understand their printing costs per page and track usage across machines and users.

Organizations providing MPS services evaluate the costs and productivity of your environment in details. The analysis includes current output device investment, average monthly page output, average monthly consumable costs, and average monthly support, service and maintenance costs. This analysis will provide an insight about the operational costs of printing and copying within your organization. It enables you to be proactive at all times, freeing your IT and purchasing departments of keeping printers working at peak efficiency.

Cost savings through effective print management is more important today than ever before. By prolonging the lifespan of company printers and providing savings in parts and toner cartridges, your organization can save precious business money. An effective MPS strategy addresses a corporate commitment to environmental sustainability through reduced paper consumption and power usage. It goes a long way in reducing expenses and improving the efficiency of your organization.

Article Source: http://depositarticles.com/

The Pendulum Group provides www.thependulumgrp.com/">print fleet management for clients with significant printing needs in Markham and the Greater Toronto Area, as well as laser toner cartridges to Markham and GTA clients, laser printer repair services and more. Contact info@thependulumgrp.com to learn more or call 905-479-4442.

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