Compressing PST file to reduce its size

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Compacting or compressing Outlook PST file is always beneficial and recommended too. There are various advantages to compressing PST file. Firstly, you got to reduce the size of PST file and secondly, Outlook performance shoots up once the size of PST decreases. Moreover, Outlook PST files frees up hard drive space.

You must be aware that for Outlook programs prior to 2003 versions, the email PST file has a 2 GB file size limit, so it is said to compress PST before it reaches the threshold point. The format for Outlook 2003 and 2007 has a larger allocation of 20 GB. But still compressing PST file is a good habit as you might get a message with attachments full of pictures requiring lots of space. What would you do in such a situation? Obviously it’s fruitful to have preventive measures before in hand.

Suppose you receive a message with 20 pictures in it, Outlook will expand your PST file by the size of the mail message that came in if there is no free space in your PST file. In this case, the mail message could be 20 or 30 MB large. If you delete that message, that 20 or 30 MB of space remains as part of your PST file until you compact the PST file.

In this article, steps are mentioned to compress PST file to a manageable size.

Compacting PST file Outlook 2003 to 2007

1.Open MS Outlook program by clicking its icon or from the file menu within the “Start” menu.

2.Click “File” from standard toolbar.

3.Press “Data File Management” from drop-down menu.

4.Highlight “Personal Folder” by clicking over it twice.

5.Look for “Settings” and click on that button.

6.Select the “Compact Now” button from General tab box.

7.Compact the personal folder PST file by clicking "OK" and close the box.

Compacting or compressing PST file Outlook 2002 and earlier versions

1.Open Outlook and click “View” from the standard toolbar.

2.Click on “Folder List” from the dropdown menu.

3.Push the right mouse button over a personal folder.

4.Choose “Properties For Personal Folders” with the mouse for a file you want to compact.

5.Use the mouse to open the “Advanced” button on the “General” tab.

6.Select “Compact Now”.

7.Press the OK button.

You have other convenient and secure approach to compress PST files. You can use third party application PST Compress and Compact that compresses Outlook PST files by removing extra space or unused space from PST file. Moreover, you can extract and compress the attachments too. Multiple PST files get compressed in single compression cycle and instantly without any loss of data.

http://www.compresspst.net/
http://www.nucleusdatarecovery.org/

Article Source: http://depositarticles.com/

Author of the article has expertise in the field of data recovery software, email recovery, email migration, hard drive recovery and password recovery. The entire range of his articles is information-rich and useful for dealing with data recovery issues and finding suitable solution. See More........ Compress PST

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