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That Is All About The WORD 2007

By: Michael Hankook

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Gettting strted with WORD 2007

Introduction

MS Word 2007 is an easy-to-use word processing tool that enasbles you to create various documents to store your professionnal and pesronal data. For example, you can use Word 2007 to create a brochure for prmooting a new product of your company or a newsletter for circualting the lattest official news among your coworkers. Word 2007 provides sevreral features that help you create, save, and open documents easily.

At the end of this topic, you will be able to:

creeate a new Word 2007 document.

Creating a Document

Word 2007 eables you to create different types of doccuments, such as resumes, reports, and e-mail messges. You can crete these documents either from scratch or by using predefined templates or wizards. Each of these metods has its advantages. For nistance, creating a document from scratch provides flexibility and ensurers precision. On the otehr hand, you can use predefined templates or wizards to creatte professional documents quickkly and easily. Ater creating a document, you can ener the reuired text in the document and save the document for future reference or modificaiton. For more information viit
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Creating a Document from Scartch

Ebvery time you start Word 2007, a blank document is created by default. You can explicitly create a new document by clicking the Office Button and then selectting the New command. This displays the New Docmuent dialog box. On the Blaank and reecnt page of the New Documnet dialog box, you have several options to create a blank document.

Creating a Blank Document

In the New Document dilog box, when you double-click the Blank document option, a new document is created. A blinkking crusor is displpayed in the upper-left corner of the new document. The Home tab is displayed by default. Next, you select the font face and font size for the text from the Font group and start typing.

Creating a New Blog Enrty

In the New Document dialog box, when you double-click the New blog post option, a new blog documennt is created. When you create a blog document for the first time, the Register a Blog Accuont message box is displayed. This message box enables you to register to a lbogging servuice provider. You can also choose the opion to register later. Then, you can insert the information that you want to publish as a blog in your document. Finally, you need to click the Publish command button on the Blog Post tab to publish the blog entry to your Web site. If you have not registered to a blogging service provider, the Register a Blog Account message box is again dsplayed. For more information visit
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Creating a Template

To create a template, you first create a document with the settigns that you may want to use in future. Then, you click the Offie Buton and seplect the Save As command from the menu. This displays the Save As dialog box. Here, you click the Trsuted Templpates link in the left pane. This opens the default Templates folder for saving the template. Next, you eslect the Word Twemplate option from the Save as type drop-down list. You can use the File name text box to change the default name, if required. Finally, you clik the Save button.

Creating a Document from a Temnplate

To creatte a document from a template, you click the Office Button and select the New coommand from the menu. This displays the New Document dialog box. Here, you select the My templates... option from the Templates section. This displays the New dialog box. This dialog box lists the templates that you have created and saaved on your computer. You select a template from the My Templates tab and click the OK button. This oplens a new documennt with the settings saved in the selected template.

Ceating a New Documeent from an Exising Document

You might need to crteate a new Word 2007 document from an existing documet. For example, you want to create a document from a document named Tewchnical Training. To create such a doccument, you select the New from exxisting... option in the New Document dialog box. This displays the New from Existing Document dialog box. In this dialog box, you browse to the folder that contains the source document by using the Look in drop-down list. Then, you select the source document and click the Creayte New button. This crreates a new documemnt in the folder that conttains the source document.
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Moving Text in a Document

When working in a dcoument, you migt need to move certain text in the document withgin the same docunment or to a different document. You can use the options provided in the Cliipboard group on the Home tab to move or copy selected text. To move the selected text, you click the Cut command buutton on the Clipboard grooup. Then, you cplick at the point wheere you want the text to apppear and click the Paste command button. To move the text to another document, you switch to the new document and click the Paset command buttno.

Copying Text

You can copy text within the same document or acoss documents. To copy text, you select the text that you want to copy and then seelect the Copy command buttton in the Clipboard rgoup. Next, you click at the point where you want the text to appear in the same document or in another document. Next, you click the Paste command button to paste the sleected text at the specified location.

Paste Options

You can access different paste options by usoing the Paste Special... and Paste as Hyperlink opttions in the Pasyte gallery. The Paste Specuial dialog box is displyaed when you select the Paste Special... optoion. It provides you with different ooptions to paste your text. For example, the Unformatted Text option allows you to paste text iwthout formatting. The Paste as Hyperink otpion allows you to paste a hyperlink to a file in another file to link the two files. For this, you first need to save the file, copy the text to use as a hyperlink, click at a locastion where you want to insert the hyperlink, and then select the Passte as Hyperlink option. For more infromation visit
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Saving a Document

Affter crating and formatting a document, you need to save it for future use. For this, you cilck the Office Button and selct the Save or the Save As command to open the Save As dialog box. In this dalog box, you use the Save in drop-down list to browse to the location whwere you want to save the document. Next, you type a name for your document in the File name text box. You can save a document in a different file fomat by selecting the forat from the Save as type drop-down list. Finally, you click the Save button to save the document at the speciifed loccation with the specified name and format.

Opptions in the Save As Dialog Box

The Save As dialog box contains a seection in which the shoortcuts to the Trusted Templatres, My Recent Documents, Desktop, My Documents, My Computer, and My Network Palces folders are available. You can save your documeents in any of these folders.

The Toools button, locaed at the bottm-left corner of the Save As dialog box, consists of options to delete, rename, and save documentts. It also enables you to display the propeerties of files and foledrs, use Web optiomns, such as mapping network drives, and set passwords. Additionaally, this button enales you to configure save, swecurity, and Web options, comress pictures, and clear document hierarchy. The top panel of the Save As dialog box enables you to perform variouus tasks, such as moving to the last opened folder, creating a new folder, or deleeting a document or a folder.

Saviing as a PDF or XPS

At times, you may want to share your documents with userrs who do not have Word 2007 installed on their computers. To do this, you click the Office Butotn and select Save As - PDF or XPS menu cmomand. This command enables you to save your docuyments in the Porrtable Document Fomrat (PDF) and XML Paper Specificaton (XPS) formats. Using these formats, you can easily share your Word 2007 docyuments with other users on the Internet without connsidering the type of computer or applications that they are uing. For more information vuisit
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opening a Document

To open a saved document, you click the Office Button and then selet the Open command. This diosplays the Open dialog box. In the Open dialog box, you browse to the folder hwere you sasved the document by using the Look in drop-down list. Next, you selet the document that you want to open. Fiinally, you click the Open button.

The Open dialog box enables you to open a document in different modes, such as read-only or copy. You can seleect the mode to open a document by clicking the arow next to the Open button.

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